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Let your phone answer itself. This AI voice agent handles inbound booking calls, checks your Google Calendar in real time, books the slot, adds the client to your contacts, and sends an SMS reminder 24 hours before the appointment.
85%
Bookings automated
40%
No-show reduction
24/7
Available
Call the AI to book an appointment. Tell it what service you want and when you're free. Watch the calendar update in real time.
The diagram shows the n8n workflow behind every call — from availability check to Google Calendar booking to SMS confirmation.
Step by step
A customer dials your number. The Vapi voice agent answers instantly — 24/7, no hold music, no missed calls.
The agent asks what service they need, their preferred date and time, and their name and phone number.
GPT-4o parses the conversation and creates the appointment directly in your Google Calendar — no manual entry.
The customer receives a personalised SMS confirmation via Twilio within seconds of hanging up.
An automatic reminder SMS is sent the day before — reducing no-shows without any effort on your part.
Deliverables
Ready to deploy?
Book a free 30-minute call and I'll walk you through how this connects to your existing tools — no technical knowledge required.
No obligation. Just a quick 30-minute call.