AI Booking Bot
Let your phone answer itself. This AI voice agent handles inbound booking calls, checks your Google Calendar in real time, books the slot, adds the client to your contacts, and sends an SMS reminder 24 hours before the appointment.
85%
Bookings automated
40%
No-show reduction
24/7
Available
Live Demo + Automation Workflow
Try the AI Booking Bot
Call the AI to book an appointment. Tell it what service you want and when you're free. Watch the calendar update in real time.
Live Calendar
The diagram shows the n8n workflow behind every call — from availability check to Google Calendar booking to SMS confirmation.
Step by step
How It Works
- Step 1
Customer Calls In
A customer dials your number. The Vapi voice agent answers instantly — 24/7, no hold music, no missed calls.
- Step 2
AI Collects Details
The agent asks what service they need, their preferred date and time, and their name and phone number.
- Step 3
Calendar Booked Automatically
GPT-4o parses the conversation and creates the appointment directly in your Google Calendar — no manual entry.
- Step 4
SMS Confirmation Sent
The customer receives a personalised SMS confirmation via Twilio within seconds of hanging up.
- Step 5
Reminder 24 Hours Before
An automatic reminder SMS is sent the day before — reducing no-shows without any effort on your part.
Deliverables
What's Included
You receive
- Vapi AI voice assistant — configured, prompted & tested
- n8n booking & calendar workflow (importable JSON)
- Google Calendar OAuth2 connection setup
- Twilio SMS confirmation + reminder templates
- 30-minute onboarding call to connect your accounts
- 14 days post-launch support via WhatsApp
Built with
Ready to deploy?
Want this handling your bookings 24/7?
Book a free 30-minute call and I'll walk you through how this connects to your existing tools — no technical knowledge required.
No obligation. Just a quick 30-minute call.